Entertainment
Rule
Flag costs of entertainment, including amusement, diversion, and social activities, including:
- Tickets to shows
- Tickets to sports events
- Unit-level holiday and birthday celebrations
Examples
An academic department receives a grant from the Taylor Foundation for an international research symposium. The grant includes amounts for food, wine, and musical entertainment.
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Do the reception costs require an X Class?
No. The Taylor Foundation Grant includes funding for the reception costs. Charge the reception costs to the sponsored award.
The vice president and chief executive officer rents a hospitality suite from Swank Hotels on football Saturdays.
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Does the rental cost of the hospitality suite require an X Class?
Yes. The hospitality suite is an ICRX expenditure because it is related to entertainment.
An academic department holds a holiday reception for faculty, staff, and students. The department has approval from the dean to hold the holiday reception.
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Do the reception costs require an X Class?
Yes. Flag the expenses with the appropriate X Class because the holiday reception is an entertainment expense and is at the unit level.