Calendar Year End 2025 Cutoff Dates

As the calendar year end approaches, please note the cutoff dates for the following financial transactions to be included in December business.

ACCOUNTS PAYABLE

 * Purchase order vouchers (vendor invoices) submitted to Accounts Payable for processing: Friday, December 12, 5:00 p.m.
 * Non-purchase order vouchers:
    o    Submitted to Accounts Payable for payment processing: Friday, December 12, 5:00 p.m.
    o    Entered by department: Friday, December 12, 5:00 p.m.
 * Vouchers approved and processed for vendor check and wire payments for final December check run: Thursday, December 18, 5:00 p.m.
    o    Last 2025 vendor check run is scheduled to run on Friday, December 19
    o    First 2026 vendor check run is scheduled to run on Friday, January 2

Please contact [email protected] if you need any assistance.

PEOPLEPAY REQUESTS

* PeoplePay requests submitted to [email protected]: Friday, December 5, 5:00 p.m.

TRAVEL & EXPENSE REPORTS / REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)

 * Emburse Enterprise expense report information, including PCard transactions, submitted to the Shared Services Center via eForm for expense report creation: Monday, December 1, 5:00 p.m.
 * Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm: Monday, December 1, 5:00 p.m.
 * Emburse Enterprise expense reports, including PCard transactions, submitted and approved at the department level: Monday, December 8, 5:00 p.m.
 * Students or guests voucher reimbursements submitted and approved at the department level: Tuesday, December 9, 5:00 p.m.

ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER

 * Sponsored receivable billing activity submitted via eForm:
    o    New customer requests: Monday, December 8, 5:00 p.m.
    o    Invoice and credit memo request: Monday, December 15, 5:00 p.m.
 * Various sponsor billing activity submitted via eForm:
    o    New customer requests: Monday, December 8, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 15, 5:00 p.m.      
 * General receivable billing activity submitted via eForm:
    o    New customer requests: Monday, December 8, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 15, 5:00 p.m. 
 * Clinical trial invoice and credit memo requests submitted via eForm: Monday, December 15, 5:00 p.m.

JOURNAL ENTRIES

 * Journals submitted to the Shared Services Center via JE eForm: Wednesday, December 17, 5:00 p.m.
 * Journals entered/uploaded, approved and posted at the department level: Wednesday, December 31, 11:59 p.m. 

Please contact [email protected] if you need any assistance.

SERVICE UNIT BILLINGS (SUB)

 * Online SUB files: Wednesday, December 31, 11:59 p.m.
 * Automated (system-to-system) SUB files: Friday, December 26, 5:00 p.m.

BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's office issued depository supplies)

 * Metro Delivery to Huntington Bank: Must be picked up and delivered by Wednesday, December 31, 1:00 p.m.
 * Automated deposit stations: Wednesday, December 17, 9:00 a.m.
 * Huntington Bank branch in person teller transaction: Wednesday, December 31, 1:00 p.m.

Please contact [email protected] if you need any assistance.

CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)

 * Cash receipts - Ann Arbor Central Campus: Friday, December 12, 4:00 p.m.
 * Cash receipts - Dearborn Campus: Wednesday, December 10, 5:00 p.m.
 * Cash receipts - Flint Campus: Friday, December 19, 3:00 p.m.
 * Cash receipts - Hospital: Tuesday, December 16, 2:00 p.m.

ENDOWMENT REQUESTS

 * Endowment requests submitted via eForm or email to [email protected]:
    o    Chartfield change requests: Friday, December 12, 5:00 p.m.
    o    Distribution change requests: Tuesday, December 16, 5:00 p.m.
    o    New endowment requests: Monday, December 22, 5:00 p.m.

Please contact [email protected] if you need any assistance.
 

This email was sent to all 'Deans, Directors, & Department Heads' and Financial Unit Liaisons, as well as staff who use the online cash receipt ticket, service unit billing and online journal processes. Please forward to other staff in your area, as appropriate. If you have any questions, please contact Marnie Ihlenfeld, Senior Financial Reporting Analyst, at (734)764-6752 or [email protected].