Email Notifications
Email Notifications
Timesheet approvers, unit timekeepers, department managers and employees can all receive various system-generated emails associated with U-M payroll and timekeeping processes. Some emails are generated automatically based upon an individual’s access security roles, while others are optional.
Below is a listing of these emails with their corresponding purpose, the frequency in which they are sent, and the method to request them.
Automatic Email Notifications
Reminder: Guidelines for Upcoming Biweekly (Monthly) Payroll (1st reminder)
Approval Deadline for Biweekly (Monthly) Payroll is 10 a.m. Tuesday (Tomorrow) (2nd reminder)
Purpose: These deadline reminder emails notify self-service timesheet approvers and unit timekeepers about the final 10 a.m. timesheet approval cutoff for the upcoming biweekly or monthly payroll.
Frequency: These emails are sent twice for each biweekly and monthly payroll. The first email is sent at 1 p.m. three business days before the 10 a.m. payroll cutoff day, and again at 8 a.m. on the morning one business day before the 10 a.m. cutoff – for example, Thursday and the following Monday for a 10 a.m. biweekly cutoff on Tuesday.
How to Request: These emails are automatically sent based upon the access security roles assigned to the recipients.
Reminder: Submit Your Time by Payroll Cutoff
Purpose: These deadline reminder emails are sent to all regular, non-temporary, self-service employees who have not yet submitted their timesheets the day before the payroll cutoff, and reminds them to submit their time by 7 p.m.
Frequency: These emails are sent at 10 a.m. on the day before the biweekly or monthly payroll cutoff.
How to Request: These emails are automatically sent based upon the access security roles assigned to the recipients.
Reminder: Due by 10 a.m. (EST) – Wolverine Access Timesheet(s) Needs Your Approval
Purpose: These deadline reminder emails are sent to the last timesheet approver for all self-service or punch time employees, for whom the reported time has not yet been approved.
Frequency: These emails are sent at 4 p.m. on the day before the biweekly or monthly payroll cutoff.
How to Request: These emails are automatically sent based upon the access security roles assigned to the recipients.
(HCMPROD) Self Service Approved Time Deleted for Biweekly (Monthly)
Purpose: These emails alert self-service timesheet approvers that after they approved hours on an employee’s timesheet, the hours were deleted by the employee and were not used in payroll processing. Each email has an attached file with information about the employee and the deleted time data.
Frequency: These emails are sent on the evening of the biweekly and monthly 10 a.m. payroll cutoff days, or early the following morning.
How to Request: These emails are automatically sent to the approver of the deleted timesheet data.
“recipient’s uniqname” Missing Time Reports
Purpose: These emails request assistance from department managers or time report recipient overrides in resolving missing timesheets for the biweekly and monthly payrolls for a specific Appointing Department ID. Each email includes an attached Excel spreadsheet which lists employees who haven’t submitted a timesheet for a particular payroll.
Frequency: These emails are sent on the morning after the 10 a.m. payroll cutoff day for biweekly employees – normally Wednesday -- and on the 1st of the following month for monthly employees.
How to Request: These emails are automatically sent to the department manager displayed on the Department Table for a specific Department ID within M-Pathways, unless a time report recipient override exists. To request or update a time report recipient override, go to the Payroll website at the following link: http://www.finance.umich.edu/finops/payroll/forms/paperworkrecipientoverride.
GPR Data is Now Available
Purpose: These emails notify department managers or gross pay register recipient overrides when they have Gross Pay Register (GPR) data available to view for either a biweekly, monthly or weekly off-cycle payroll.
Frequency: These emails are sent on the morning after the 10 a.m. payroll cutoff day for the biweekly and monthly payrolls, and normally on Friday morning for the weekly off-cycle payrolls.
How to Request: These emails are automatically sent to the department manager displayed for a specific Department ID within M-Pathways, unless a gross pay register recipient override exists. To request or update a gross pay register recipient override, go to the Payroll website at the following link: http://www.finance.umich.edu/finops/payroll/forms/paperworkrecipientoverride.
Your U-M paystub is posted on Wolverine Access
Purpose: These emails notify direct deposit employees when they have a paystub available to view -- via Wolverine Access> Employee Self-Service -- for either a biweekly, monthly or weekly off-cycle payroll.
Frequency: These emails are sent the evening before the biweekly, monthly or weekly off-cycle pay date.
How to Request: These emails are automatically sent to direct deposit participants.
Opt-in Email Notifications
Wolverine Access Timesheet is ready for your approval
Purpose: These emails notify self-service timesheet approvers when they have an employee’s timesheet to approve. Each email identifies the employee who submitted a timesheet and includes a link to the Time and Labor WorkCenter, where time can be approved.
Frequency: These emails are sent to approvers each time their employees click Submit on their timesheets.
How to Request: To opt in, timesheet approvers can search by their uniqname and check the email notification boxes on the Approval Delegate Group page, which is available in the Links section of the Time and Labor WorkCenter. Approvers can also access this page via the following M-Pathways Human Resource Management System navigation: Main Menu> Manager Self Service> Time Management> Approve Time and Exceptions> Approval Delegate Group. Unit representatives with the TL DELEGATE GROUP UPDATER security role can also process these updates on behalf of the timesheet approvers.