Fiscal Year End 2025 Cutoff Dates

As you know, the university's fiscal year ends June 30, 2025. In order for the following types of financial transactions to be recorded in your unit's fiscal year 2025 activity, they must be submitted by the cutoff dates noted below. Please note that cutoff dates vary by type of transaction.

ACCOUNTS PAYABLE

* Purchase order vouchers (vendor invoices): Tuesday, June 17, 5:00 p.m.
* Non-purchase order vouchers: Tuesday, June 17, 5:00 p.m.

Please contact [email protected] if you need any assistance.

PEOPLEPAY REQUESTS

* Awards, royalty and wire payments submitted and approved at the department level: Friday, June 6, 5:00 p.m.
* Non-employee for service payments submitted and approved at the department level: Tuesday, June 17, 5:00 p.m.

Please contact [email protected] if you need any assistance.

TRAVEL & EXPENSE REPORTS / REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)

* Emburse Enterprise expense report information, including PCard and CTA transactions, submitted to the Shared Service Center via eForm for expense report creation: Tuesday, June 3, 5:00 p.m.
* Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm for voucher creation: Tuesday, June 10, 5:00 p.m.
* Emburse Enterprise expense reports, including PCard transactions, submitted and approved at the department level: Tuesday, June 17, 5:00 p.m.
* Student or guest voucher reimbursements submitted and approved at the department level: Friday, June 20, 5:00 p.m.

SALARY TRANSFERS

* Retroactive updates to Department Budget Earnings via Personnel Action Request (PAR) submitted and approved at the department level: Friday, June 13, 7:00 p.m.

ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER

* Federal and Non-Federal sponsor activity submitted via email to [email protected]:
     o   Invoice, invoice support and credit memo requests: Monday, June 16, 5:00 p.m.
* Various sponsor billing activity submitted via eForm:
     o   New customer requests: Monday, June 9, 5:00 p.m.
     o   Invoice and credit memo requests: Monday, June 16, 5:00 p.m.
* General receivable billing activity submitted via eForm:
     o   New customer requests: Monday, June 9, 5:00 p.m.
     o   Invoice and credit memo requests: Monday, June 16, 5:00 p.m.
* Clinical trial billing activity submitted via eForm:
     o Invoice and credit memo requests: Monday, June 16, 5:00 p.m.

Please contact [email protected] if you need any assistance.

JOURNAL ENTRIES

* Journal entry requests submitted to the Shared Services Center via eForm:

o Sponsored Programs journal entry requests: Thursday, June 26, 3:00 p.m.
o All other journal entry requests: Monday, June 30, 3:00 p.m.

* Journal entries entered/uploaded, approved and posted at the department level: Monday, June 30, 11:59 p.m.

Please contact [email protected] if you need any assistance.

SERVICE UNIT BILLINGS (SUB)

* Online SUB files: Monday, June 30, 11:59 p.m.
* Automated (system-to-system) SUB files: Monday, June 30, 5:00 p.m.

BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)

* Automated deposit stations: Wednesday, June 25, 9:00 a.m.
* Metro Delivery to Huntington Bank: Must be picked up and delivered by Monday, June 30
* Huntington Bank branch in-person teller transaction: Monday, June 30, 5:00 p.m.

Please contact [email protected] if you need any assistance.

CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)

* Cash receipts - Ann Arbor Central Campus: Friday, June 27, 3:00 p.m.
* Cash receipts - Dearborn Campus: Thursday, June 26, 10:00 a.m.
* Cash receipts - Flint Campus: Friday, June 27, 11:00 a.m.
* Cash receipts - Hospital: Friday, June 27, 4:00 p.m.

ENDOWMENT REQUESTS

* Endowment requests submitted via eForm or email to [email protected]:

    o Chartfield change requests: Wednesday, June 18, 5:00 p.m.
  o   Distribution change requests: Friday, June 20, 5:00 p.m.
  o   New endowment requests: Thursday, June 26, 5:00 p.m.

This email was sent to all 'Deans, Directors, & Department Heads' and Financial Unit Liaisons, as well as staff who use the online cash receipt ticket, service unit billing and online journal processes. Please forward to other staff in your area, as appropriate. If you have any questions, please contact Marnie Ihlenfeld, Senior Financial Reporting Analyst, at (734) 764-6752 or [email protected].

Regards,

Cheryl Soper
Assistant Vice President for Financial Operations and Controller