Year End Cutoff Dates
As you know, the university's fiscal year ends June 30, 2022. In order for the following types of financial transactions to be recorded in your unit's fiscal year 2022 activity, they must be submitted by the cutoff dates noted below. Please note that cutoff dates vary by type of transaction.
ACCOUNTS PAYABLE
* Purchase order vouchers (vendor invoices): Friday, June 17, 5:00 p.m.
* Non-purchase order vouchers: Friday, June 17, 5:00 p.m.
Please contact sharedservices@umich.edu if you need any assistance.
PEOPLEPAY REQUESTS
* Awards, royalty and wire payments submitted and approved to PeoplePayProcessing@umich.edu: Friday, June 10, 5:00 p.m.
* Non-employee for service payments submitted and approved to PeoplePayProcessing@umich.edu: Tuesday, June 21, 5:00 p.m.
TRAVEL & EXPENSE REPORTS / REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)
* Concur expense report information, including PCard transactions, submitted to ExpenseReports@umich.edu for expense report creation: Tuesday, June 7, 5:00 p.m.
* Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm: Tuesday, June 14, 5:00 p.m.
* Concur expense reports, including PCard transactions, submitted and approved at the department level: Tuesday, June 21, 5:00 p.m.
* Voucher reimbursements for students or guests submitted and approved at the department level: Friday, June 24, 5:00 p.m.
SALARY TRANSFERS
* Retroactive updates to Department Budget Earnings via Personnel Action Request (PAR) submitted and approved at the department level: Tuesday, June 14, 7:00 p.m.
ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER
* Various sponsor billing activity submitted via eForm:
o New customer requests: Monday, June 13, 5:00 p.m.
o Invoice and credit memo requests: Monday, June 20, 5:00 p.m.
* General receivable billing activity submitted via eForm:
o New customer requests: Monday, June 13, 5:00 p.m.
o Invoice and credit memo requests: Monday, June 20, 5:00 p.m.
* Clinical trial invoice and credit memo requests submitted via eForm: Monday, June 20, 5:00 p.m.
Please contact genrecinvoices@umich.edu if you need any assistance.
JOURNAL ENTRIES
* Journal entry requests submitted to the Shared Services Center via eForm:
o Sponsored Programs journal entry requests: Wednesday, June 29, 3:00 p.m.
o All other journal entry requests: Thursday, June 30, 3:00 p.m.
* Journal entries entered/uploaded, approved and posted at the department level: Thursday, June 30, 11:59 p.m.
Please contact accountingcustomerservice@umich.edu by 3 p.m. on Thursday, June 30 if you need any assistance.
SERVICE UNIT BILLINGS (SUB)
* Online SUB files: Thursday, June 30, 11:59 p.m.
* Automated (system-to-system) SUB files: Thursday, June 30, 5:00 p.m.
BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)
* Automated deposit stations: Monday, June 27, 9:00 a.m.
* Metro Delivery to Huntington Bank: Must be picked up on Thursday, June 30
* Huntington Bank branch in-person teller transaction: Thursday, June 30, 5:00 p.m.
Please contact depositoryservices@umich.edu if you need any assistance.
CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)
* Cash receipts - Ann Arbor Central Campus: Thursday, June 30, 3:00 p.m.
* Cash receipts - Dearborn Campus: Monday, June 27, 3:00 p.m.
* Cash receipts - Flint Campus: Thursday, June 30, 3:00 p.m.
* Cash receipts - Hospital: Thursday, June 30, 12:00 p.m.
ENDOWMENT REQUESTS
* Endowment requests submitted via eForm or email to endowmentfundstaff@umich.edu:
o Chartfield change requests: Wednesday, June 22, 5:00 p.m.
o Distribution change requests: Wednesday, June 22, 5:00 p.m.
o New endowment requests: Tuesday, June 28, 5:00 p.m.
This email was sent to all 'Deans, Directors, & Department Heads' and Financial Unit Liaisons, as well as staff who use the online cash receipt ticket, service unit billing and online journal processes. Please forward to other staff in your area, as appropriate. If you have any questions, please contact Marnie Ihlenfeld, Financial Reporting Analyst, at (734) 764-6752 or finrpts.staff@umich.edu.
Regards,
Cheryl Soper