Calendar Year End 2023 Cutoff Dates

As the calendar year end approaches, please note the cutoff dates for the following financial transactions to be included in December business.

ACCOUNTS PAYABLE

 * Purchase order vouchers (vendor invoices) submitted to Accounts Payable for processing: Monday, December 11, 5:00 p.m.
 * Non-purchase order vouchers:
    o    Submitted to Accounts Payable for payment processing: Friday, December 8, 5:00 p.m.
    o    Entered by department: Monday, December 11, 5:00 p.m.
 * Vouchers approved and processed for vendor check and wire payments for final December check run: Friday, December 15, 5:00 p.m.
    o    Last 2023 vendor check run is scheduled to run on Monday, December 18
    o    First 2024 vendor check run is scheduled to run on Tuesday, January 2

Please contact [email protected] if you need any assistance.

PEOPLEPAY REQUESTS

* PeoplePay requests submitted to [email protected]: Friday, December 1, 5:00 p.m.

TRAVEL & EXPENSE REPORTS / REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)

 * Concur expense report information, including PCard transactions, submitted to the Shared Services Center at [email protected] for expense report creation: Monday, December 4, 5:00 p.m.
 * Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm: Monday, December 4, 5:00 p.m.
 * Concur expense reports, including PCard transactions, submitted and approved at the department level: Monday, December 11, 5:00 p.m.
 * Students or guests voucher reimbursements submitted and approved at the department level: Tuesday, December 12, 5:00 p.m.

ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER

 * Sponsored billing requests including support for milestones, customer setups, sponsored forms, etc. submitted to [email protected]: Monday, December 11, 5:00 p.m.
 * Various sponsor billing activity submitted via eForm:
    o    New customer requests: Monday, December 11, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 18, 5:00 p.m.      
 * General receivable billing activity submitted via eForm:
    o    New customer requests: Monday, December 11, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 18, 5:00 p.m. 
 * Clinical trial invoice and credit memo requests submitted via eForm: Monday, December 18, 5:00 p.m.

JOURNAL ENTRIES

 * Journals submitted to the Shared Services Center via JE eForm: Monday, December 18, 5:00 p.m.
 * Journals entered/uploaded, approved and posted at the department level: Sunday, December 31, 11:59 p.m. 

Please contact [email protected] if you need any assistance.

SERVICE UNIT BILLINGS (SUB)

 * Online SUB files: Sunday, December 31, 11:59 p.m.
 * Automated (system-to-system) SUB files: Friday, December 29, 5:00 p.m.

BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)

 * Metro Delivery to Huntington Bank: Must be picked up and delivered by Friday, December 29, 1:00 p.m.
 * Automated deposit stations: Wednesday, December 20, 9:00 a.m.
 * Huntington Bank branch in person teller transaction: Friday, December 29, 1:00 p.m.

Please contact [email protected] if you need any assistance.

CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)

 * Cash receipts - Ann Arbor Central Campus: Friday, December 15, 4:00 p.m.
 * Cash receipts - Dearborn Campus: Monday, December 11, 3:00 p.m.
 * Cash receipts - Flint Campus: Thursday, December 21, 3:00 p.m.
 * Cash receipts - Hospital: Tuesday, December 19, 2:00 p.m.

ENDOWMENT REQUESTS

 * Endowment requests submitted via eForm or email to [email protected]:
    o    Chartfield change requests: Wednesday, December 13, 5:00 p.m.
    o    Distribution change requests: Friday, December 15, 5:00 p.m.
    o    New endowment requests: Wednesday, December 20, 5:00 p.m.

Please contact [email protected] if you need any assistance.
 

This email was sent to all 'Deans, Directors, & Department Heads' and Financial Unit Liaisons, as well as staff who use the online cash receipt ticket, service unit billing and online journal processes. Please forward to other staff in your area, as appropriate. If you have any questions, please contact Marnie Ihlenfeld, Senior Financial Reporting Analyst, at (734)764-6752 or [email protected].