Fiscal Year 2023 Cutoff Dates
The university's fiscal year ends June 30, 2023. In order for the following types of financial transactions to be recorded in your unit's fiscal year 2023 activity, they must be submitted by the cutoff dates noted below. Please note that cutoff dates vary by type of transaction.
ACCOUNTS PAYABLE
* Purchase order vouchers (vendor invoices): Friday, June 16, 5:00 p.m.
* Non-purchase order vouchers: Friday, June 16, 5:00 p.m.
Please contact sharedservices@umich.edu if you need any assistance.
PEOPLEPAY REQUESTS
* Awards, royalty and wire payments submitted and approved at the department level: Friday, June 9, 5:00 p.m.
* Non-employee for service payments submitted and approved at the department level: Tuesday, June 20, 5:00 p.m.
Please contact sharedservices@umich.edu if you need any assistance.
TRAVEL & EXPENSE REPORTS / REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)
* Concur expense report information, including PCard transactions, submitted to ExpenseReports@umich.edu for expense report creation: Tuesday, June 6, 5:00 p.m.
* Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm for voucher creation: Tuesday, June 13, 5:00 p.m.
* Concur expense reports, including PCard transactions, submitted and approved at the department level: Tuesday, June 20, 5:00 p.m.
* Student or guest voucher reimbursements submitted and approved at the department level: Friday, June 23, 5:00 p.m.
SALARY TRANSFERS
* Retroactive updates to Department Budget Earnings via Personnel Action Request (PAR) submitted and approved at the department level: Friday, June 16, 7:00 p.m.
ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER
* Various sponsor billing activity submitted via eForm:
o New customer requests: Monday, June 12, 5:00 p.m.
o Invoice and credit memo requests: Monday, June 19, 5:00 p.m.
* General receivable billing activity submitted via eForm:
o New customer requests: Monday, June 12, 5:00 p.m.
o Invoice and credit memo requests: Monday, June 19, 5:00 p.m.
* Clinical trial billing activity submitted via eForm:
o Invoice and credit memo requests: Monday, June 19, 5:00 p.m.
Please contact genrecinvoices@umich.edu if you need any assistance.
JOURNAL ENTRIES
* Journal entry requests submitted to the Shared Services Center via eForm:
o Sponsored Programs journal entry requests: Thursday, June 29, 3:00 p.m.
o All other journal entry requests: Friday, June 30, 3:00 p.m.
* Journal entries entered/uploaded, approved and posted at the department level: Friday, June 30, 11:59 p.m.
Please contact accountingcustomerservice@umich.edu if you need any assistance.
SERVICE UNIT BILLINGS (SUB)
* Online SUB files: Friday, June 30, 11:59 p.m.
* Automated (system-to-system) SUB files: Friday, June 30, 5:00 p.m.
BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)
* Automated deposit stations: Wednesday, June 28, 9:00 a.m.
* Metro Delivery to Huntington Bank: Must be picked up and delivered by Friday, June 30
* Huntington Bank branch in-person teller transaction: Friday, June 30, 5:00 p.m.
Please contact depositoryservices@umich.edu if you need any assistance.
CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)
* Cash receipts - Ann Arbor Central Campus: Friday, June 30, 3:00 p.m.
* Cash receipts - Dearborn Campus: Thursday, June 29, 10:00 a.m.
* Cash receipts - Flint Campus: Friday, June 30, 3:00 p.m.
* Cash receipts - Hospital: Friday, June 30, 12:00 p.m.
ENDOWMENT REQUESTS
* Endowment requests submitted via eForm or email to endowmentfundstaff@umich.edu:
o Chartfield change requests: Wednesday, June 21, 5:00 p.m.
o Distribution change requests: Friday, June 23, 5:00 p.m.
o New endowment requests: Wednesday, June 28, 5:00 p.m.
This email was sent to all 'Deans, Directors, & Department Heads' and Financial Unit Liaisons, as well as staff who use the online cash receipt ticket, service unit billing and online journal processes. Please forward to other staff in your area, as appropriate. If you have any questions, please contact Marnie Ihlenfeld, Senior Financial Reporting Analyst, at (734) 764-6752 or finrpts.staff@umich.edu.