December Cutoff Dates

December Cutoff Dates

As the calendar year end approaches, please note the cutoff dates for the following financial transactions to be included in December business.

ACCOUNTS PAYABLE

 * Purchase order vouchers (vendor invoices) submitted to Accounts Payable for processing: Friday, December 10, 5:00 p.m.
 * Non-purchase order vouchers:
    o    Submitted to Accounts Payable for payment processing: Thursday, December 9, 5:00 p.m.
    o    Entered by department: Friday, December 10, 5:00 p.m.
 * Vouchers approved and processed for vendor check and wire payments for final December check run: Wednesday, December 15, 5:00 p.m.
    o    Last 2021 vendor check run is scheduled to run on Friday, December 17
    o    First 2022 vendor check run is scheduled to run on Monday, January 3

Please contact sharedservices@umich.edu if you need any assistance.

PEOPLEPAY REQUESTS

* PeoplePay requests submitted to PeoplePayProcessing@umich.edu: Tuesday, December 7, 5:00 p.m.

TRAVEL & EXPENSE REPORTS / REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)

 * Concur expense report information, including PCard transactions, submitted to the Shared Services Center at expensereports@umich.edu for expense report creation: Monday, December 6, 5:00 p.m.
 * Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm: Monday, December 6, 5:00 p.m.
 * Concur expense reports, including PCard transactions, submitted and approved at the department level: Tuesday, December 14, 5:00 p.m.
 * Voucher reimbursements for students or guests submitted and approved at the department level: Tuesday, December 14, 5:00 p.m.

ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER

 * Sponsored billing requests including support for milestones, customer setups, sponsored forms, etc. submitted to biteam@umich.edu: Monday, December 13, 5:00 p.m.
 * Various sponsor billing activity submitted via eForm:
    o    New customer requests: Monday, December 13, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 13, 5:00 p.m.      
 * General receivable billing activity submitted via eForm:
    o    New customer requests: Monday, December 13, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 13, 5:00 p.m. 
 * Clinical trial invoice and credit memo requests submitted via eForm: Monday, December 13, 5:00 p.m.

JOURNAL ENTRIES

 * Journals submitted to the Shared Services Center at accountingcustomerservice@umich.edu: Friday, December 17, 12:00 p.m.
 * Journals entered/uploaded, approved and posted at the department level: Friday, December 31, 11:59 p.m. 

Please contact accountingcustomerservice@umich.edu by Friday, December 17, 12:00 p.m., if you need any assistance.

SERVICE UNIT BILLINGS (SUB)

 * Online SUB files: Friday, December 31, 4:00 p.m.
 * Automated (system-to-system) SUB files: Friday, December 31, 5:00 p.m.

BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)

 * Metro Delivery to Huntington Bank: Must be picked up on Friday, December 31
 * Automated deposit stations: Wednesday, December 22, 9:00 a.m.
 * Armored car service: Daily pickup Thursday, December 30
 * Huntington Bank branch in person teller transaction: Friday, December 31, 1:00 p.m.

Please contact depositoryservices@umich.edu if you need any assistance.

CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)

 * Cash receipts - Ann Arbor Central Campus: Friday, December 17, 4:00 p.m.
 * Cash receipts - Dearborn Campus: Monday, December 13, 3:00 p.m.
 * Cash receipts - Flint Campus: Thursday, December 23, 3:00 p.m.
 * Cash receipts - Hospital: Tuesday, December 21, 2:00 p.m.

ENDOWMENT REQUESTS

 * Endowment requests submitted via eForm or email to endowmentfundstaff@umich.edu:

    o    Chartfield change requests: Tuesday, December 14, 5:00 p.m.
    o    Distribution change requests: Friday, December 17, 5:00 p.m.
    o    New endowment requests: Tuesday, December 21, 5:00 p.m.

Please contact endowmentfundstaff@umich.edu if you need any assistance.

This email was sent to all 'Deans, Directors, & Department Heads' and Financial Unit Liaisons, as well as staff who use the online cash receipt ticket, service unit billing and online journal processes. Please forward to other staff in your area, as appropriate. If you have any questions, please contact Marnie Ihlenfeld, Senior Financial Reporting Analyst, at (734) 764-6752 or finrpts.staff@umich.edu.

Regards,

Cheryl Soper
Controller and Director of Financial Operations