December 2022 Cutoff Dates

December 2022 Cutoff Dates

As the calendar year end approaches, please note the cutoff dates for the following financial transactions to be included in December business.

ACCOUNTS PAYABLE

 * Purchase order vouchers (vendor invoices) submitted to Accounts Payable for processing: Monday, December 12, 5:00 p.m.
 * Non-purchase order vouchers:
    o    Submitted to Accounts Payable for payment processing: Friday, December 9, 5:00 p.m.
    o    Entered by department: Monday, December 12, 5:00 p.m.
 * Vouchers approved and processed for vendor check and wire payments for final December check run: Thursday, December 15, 5:00 p.m.
    o    Last 2022 vendor check run is scheduled to run on Monday, December 19
    o    First 2023 vendor check run is scheduled to run on Tuesday, January 3

Please contact sharedservices@umich.edu if you need any assistance.

PEOPLEPAY REQUESTS

* PeoplePay requests submitted to PeoplePayProcessing@umich.edu: Friday, December 2, 5:00 p.m.

TRAVEL & EXPENSE REPORTS / REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)

 * Concur expense report information, including PCard transactions, submitted to the Shared Services Center at expensereports@umich.edu for expense report creation: Monday, December 5, 5:00 p.m.
 * Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm: Friday, December 2, 5:00 p.m.
 * Concur expense reports, including PCard transactions, submitted and approved at the department level: Tuesday, December 13, 5:00 p.m.
 * Voucher reimbursements for students or guests submitted and approved at the department level: Wednesday, December 14, 5:00 p.m.

ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER

 * Sponsored billing requests including support for milestones, customer setups, sponsored forms, etc. submitted to biteam@umich.edu: Monday, December 12, 5:00 p.m.
 * Various sponsor billing activity submitted via eForm:
    o    New customer requests: Monday, December 12, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 19, 5:00 p.m.      
 * General receivable billing activity submitted via eForm:
    o    New customer requests: Monday, December 12, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 19, 5:00 p.m. 
 * Clinical trial invoice and credit memo requests submitted via eForm: Monday, December 19, 5:00 p.m.

JOURNAL ENTRIES

 * Journals submitted to the Shared Services Center via JE eForm: Friday, December 16, 5:00 p.m.
 * Journals entered/uploaded, approved and posted at the department level: Saturday, December 31, 11:59 p.m. 

Please contact accountingcustomerservice@umich.edu if you need any assistance.

SERVICE UNIT BILLINGS (SUB)

 * Online SUB files: Saturday, December 31, 4:00 p.m.
 * Automated (system-to-system) SUB files: Saturday, December 31, 5:00 p.m.

BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)

 * Metro Delivery to Huntington Bank: Must be picked up and delivered by Friday, December 30, 1:00 p.m.
 * Automated deposit stations: Wednesday, December 21, 9:00 a.m.
 * Huntington Bank branch in person teller transaction: Friday, December 30, 1:00 p.m.

Please contact depositoryservices@umich.edu if you need any assistance.

CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)

 * Cash receipts - Ann Arbor Central Campus: Friday, December 16, 4:00 p.m.
 * Cash receipts - Dearborn Campus: Monday, December 12, 3:00 p.m.
 * Cash receipts - Flint Campus: Thursday, December 22, 3:00 p.m.
 * Cash receipts - Hospital: Tuesday, December 20, 2:00 p.m.

ENDOWMENT REQUESTS

 * Endowment requests submitted via eForm or email to endowmentfundstaff@umich.edu:
    o    Chartfield change requests: Wednesday, December 14, 5:00 p.m.
    o    Distribution change requests: Friday, December 16, 5:00 p.m.
    o    New endowment requests: Wednesday, December 21, 5:00 p.m.

Please contact endowmentfundstaff@umich.edu if you need any assistance.