December 2022 Cutoff Dates

As the calendar year end approaches, please note the cutoff dates for the following financial transactions to be included in December business.

ACCOUNTS PAYABLE

 * Purchase order vouchers (vendor invoices) submitted to Accounts Payable for processing: Monday, December 12, 5:00 p.m.
 * Non-purchase order vouchers:
    o    Submitted to Accounts Payable for payment processing: Friday, December 9, 5:00 p.m.
    o    Entered by department: Monday, December 12, 5:00 p.m.
 * Vouchers approved and processed for vendor check and wire payments for final December check run: Thursday, December 15, 5:00 p.m.
    o    Last 2022 vendor check run is scheduled to run on Monday, December 19
    o    First 2023 vendor check run is scheduled to run on Tuesday, January 3

Please contact sharedservices@umich.edu if you need any assistance.

PEOPLEPAY REQUESTS

* PeoplePay requests submitted to PeoplePayProcessing@umich.edu: Friday, December 2, 5:00 p.m.

TRAVEL & EXPENSE REPORTS / REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)

 * Concur expense report information, including PCard transactions, submitted to the Shared Services Center at expensereports@umich.edu for expense report creation: Monday, December 5, 5:00 p.m.
 * Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm: Friday, December 2, 5:00 p.m.
 * Concur expense reports, including PCard transactions, submitted and approved at the department level: Tuesday, December 13, 5:00 p.m.
 * Voucher reimbursements for students or guests submitted and approved at the department level: Wednesday, December 14, 5:00 p.m.

ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER

 * Sponsored billing requests including support for milestones, customer setups, sponsored forms, etc. submitted to biteam@umich.edu: Monday, December 12, 5:00 p.m.
 * Various sponsor billing activity submitted via eForm:
    o    New customer requests: Monday, December 12, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 19, 5:00 p.m.      
 * General receivable billing activity submitted via eForm:
    o    New customer requests: Monday, December 12, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 19, 5:00 p.m. 
 * Clinical trial invoice and credit memo requests submitted via eForm: Monday, December 19, 5:00 p.m.

JOURNAL ENTRIES

 * Journals submitted to the Shared Services Center via JE eForm: Friday, December 16, 5:00 p.m.
 * Journals entered/uploaded, approved and posted at the department level: Saturday, December 31, 11:59 p.m. 

Please contact accountingcustomerservice@umich.edu if you need any assistance.

SERVICE UNIT BILLINGS (SUB)

 * Online SUB files: Saturday, December 31, 4:00 p.m.
 * Automated (system-to-system) SUB files: Saturday, December 31, 5:00 p.m.

BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)

 * Metro Delivery to Huntington Bank: Must be picked up and delivered by Friday, December 30, 1:00 p.m.
 * Automated deposit stations: Wednesday, December 21, 9:00 a.m.
 * Huntington Bank branch in person teller transaction: Friday, December 30, 1:00 p.m.

Please contact depositoryservices@umich.edu if you need any assistance.

CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)

 * Cash receipts - Ann Arbor Central Campus: Friday, December 16, 4:00 p.m.
 * Cash receipts - Dearborn Campus: Monday, December 12, 3:00 p.m.
 * Cash receipts - Flint Campus: Thursday, December 22, 3:00 p.m.
 * Cash receipts - Hospital: Tuesday, December 20, 2:00 p.m.

ENDOWMENT REQUESTS

 * Endowment requests submitted via eForm or email to endowmentfundstaff@umich.edu:
    o    Chartfield change requests: Wednesday, December 14, 5:00 p.m.
    o    Distribution change requests: Friday, December 16, 5:00 p.m.
    o    New endowment requests: Wednesday, December 21, 5:00 p.m.

Please contact endowmentfundstaff@umich.edu if you need any assistance.