Year End Cutoff Dates

Year End Cutoff Dates

The university's fiscal year ends June 30, 2018.  In order for the following types of financial transactions to be recorded in your unit's fiscal year 2018 activity, they must be submitted by the cutoff dates noted below.  Please note that cutoff dates vary by type of transaction.

ACCOUNTS PAYABLE

 *  Purchase order payments (vendor invoices): Thursday, June 14, 5:00 p.m.
 *  Non-purchase order payments/reimbursements: Thursday, June 14, 5:00 p.m.

Please contact sharedservices@umich.edu if you need any assistance.

TRAVEL & EXPENSE

 * Concur expense report information, including PCard transactions, submitted to the Shared Services Center at ExpenseReports@umich.edu for expense report creation: Friday, June 8, 5:00 p.m.
 * Concur expense reports, including PCard transactions, submitted and approved at the department level: Wednesday, June 20, 5:00 p.m.
 * Voucher reimbursements for students or guests submitted and approved at the department level: Tuesday, June 19, 5:00 p.m.

SALARY TRANSFERS

 * Retroactive updates to Department Budget Earnings via Personnel Action Request (PAR) submitted and approved at the department level: Tuesday, June 19, 7:00 p.m.

ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER

 * General receivable new customer requests submitted to genrecinvoices@umich.edu: Monday, June 18, 5:00 p.m.
 * General receivable invoice and credit memo requests submitted to genrecinvoices@umich.edu: Monday, June 25, 5:00 p.m.
 * Various sponsor new customer requests submitted to variousbilling@umich.edu: Monday, June 18, 5:00 p.m.
 * Various sponsor invoice (formerly sales invoice) and credit memo requests submitted to variousbilling@umich.edu: Monday, June 25, 5:00 p.m.
 * Clinical trial invoice and credit memo requests submitted to biteam@umich.edu: Monday, June 25, 5:00 p.m.

JOURNAL ENTRIES

 * Online journals processed by the Shared Services Center: Friday, June 29, 3:00 p.m.
 * Online journals processed by the department: Saturday, June 30, Midnight

SERVICE UNIT BILLINGS (SUB)

 * Online SUB files: Saturday, June 30, 11:30 p.m.
 * Automated (system-to-system) SUB files: Saturday, June 30, 5:00 p.m.

Please contact sharedservices@umich.edu by 3 p.m. on Friday, June 29 if you need any assistance.

BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)

 * U-M (including KMS) couriers to Huntington Bank: Must be picked up on Wednesday, June 27
 * Metro Delivery to Huntington Bank: Must be picked up on Wednesday, June 27
 * Automated deposit stations: Tuesday, June 26, 9:00 a.m.
 * Armored car service: Daily pickup Tuesday, June 26
 * Huntington Bank branch in person teller transaction: Friday, June 29, 5:00 p.m.

Please contact Treasury@umich.edu if you need any assistance.

CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)

 * Cash receipts - Ann Arbor Central Campus: Friday, June 29, 3:00 p.m.
 * Cash receipts - Dearborn Campus: Friday, June 29, 2:00 p.m.
 * Cash receipts - Flint Campus: Friday, June 29, 3:00 p.m.
 * Cash receipts - Hospital: Friday, June 29, 11:30 a.m.

If you have any questions, please contact Marnie Ihlenfeld, Financial Reporting Analyst, at (734) 764-6752 or finrpts.staff@umich.edu.