Year End Cutoff Dates

Year End Cutoff Dates

The university's fiscal year ends June 30, 2019.  In order for the following types of financial transactions to be recorded in your unit's fiscal year 2018 activity, they must be submitted by the cutoff dates noted below.  Please note that cutoff dates vary by type of transaction.

ACCOUNTS PAYABLE

 * Purchase order vouchers (vendor invoices): Monday, June 17, 5:00 p.m.
 * Non-purchase order vouchers: Monday, June 17, 5:00 p.m.

Please contact sharedservices@umich.edu if you need any assistance.

EMPLOYEE TRAVEL & EXPENSE REPORTS (INCLUDING PCARD TRANSACTIONS)

 * Concur expense report information, including PCard transactions, submitted to the Shared Services Center at ExpenseReports@umich.edu for expense report creation: Monday, June 10, 5:00 p.m.
 * Concur expense reports, including PCard transactions, submitted and approved at the department level: Thursday, June 20, 5:00 p.m.
 * Voucher reimbursements for students or guests submitted and approved at the department level: Thursday, June 20, 5:00 p.m.

SALARY TRANSFERS

 * Retroactive updates to Department Budget Earnings via Personnel Action Request (PAR) submitted and approved at the department level: Tuesday, June 18, 7:00 p.m.

ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER

 * General receivable new customer requests submitted to genrecinvoices@umich.edu: Monday, June 17, 5:00 p.m.
 * Sponsored billing requests including support for milestones, customer setups, sponsored forms, etc. submitted to biteam@umich.edu: Monday, June 17, 5:00 p.m.
 * Various sponsor new customer requests submitted to variousbilling@umich.edu: Monday, June 17, 5:00 p.m.
 * Various sponsor invoice (formerly sales invoice) and credit memo requests submitted to variousbilling@umich.edu: Monday, June 24, 5:00 p.m.
 * General receivable invoice and credit memo requests submitted to genrecinvoices@umich.edu: Monday, June 24, 5:00 p.m.
 * Clinical trial invoice and credit memo requests submitted to biteam@umich.edu: Monday, June 24, 5:00 p.m.

JOURNAL ENTRIES

 * Journal entries submitted to the Shared Services Center at accountingcustomerservice@umich.edu: Friday, June 28, 3:00 p.m.
 * Journal entries entered/uploaded, approved and posted at the department level: Sunday, June 30, 11:59 p.m.

SERVICE UNIT BILLINGS (SUB)

 * Online SUB files: Sunday, June 30, 11:59 p.m.
 * Automated (system-to-system) SUB files: Friday, June 28, 5:00 p.m.

Please contact accountingcustomerservice@umich.edu by 3 p.m. on Friday, June 28 if you need any assistance.

BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)

 * U-M (including KMS) couriers to Huntington Bank: Must be picked up on Friday, June 28
 * Metro Delivery to Huntington Bank: Must be picked up on Friday, June 28
 * Automated deposit stations: Thursday, June 27, 9:00 a.m.
 * Armored car service: Daily pickup Thursday, June 27
 * Huntington Bank branch in person teller transaction: Friday, June 28, 5:00 p.m.

Please contact Treasury@umich.edu if you need any assistance.

CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)

 * Cash receipts - Ann Arbor Central Campus: Friday, June 28, 3:00 p.m.
 * Cash receipts - Dearborn Campus: Friday, June 28, 2:00 p.m.
 * Cash receipts - Flint Campus: Friday, June 28, 3:00 p.m.
 * Cash receipts - Hospital: Friday, June 28, 11:30 a.m.


If you have any questions, please contact Marnie Ihlenfeld, Financial Reporting Analyst, at (734) 764-6752 or finrpts.staff@umich.edu.